What does a virtual legal intake specialist do?

A virtual legal intake specialist is a professional who works remotely to manage a law firm’s initial client interactions. They handle incoming calls, emails, and online inquiries from potential clients, gathering key information about their legal matters. Virtual legal intake specialists understand legal terminology and procedures, allowing them to accurately assess whether a case aligns with the firm’s criteria and schedule consultations with attorneys when appropriate.

Do you offer bilingual intake specialists?

Yes. We offer bilingual intake support in English and Spanish.

Can I hire part-time?

Virtual Staffing only provides full-time intake specialists to ensure consistent coverage and reliable client communication.

Will my intake specialist follow my hours?

Yes. Your intake specialist will work according to your preferred schedule and time zone.

Is my client data secure?

Yes. All intake specialists operate under strict confidentiality agreements and use secure, encrypted systems. Virtual Staffing follows data protection policies and maintains compliance with HIPAA standards.

Why do law firms choose Virtual Staffing over other providers?

Our virtual legal intake specialists are carefully vetted and trained to integrate smoothly into your firm’s existing systems. They bring experience in legal intake, client communication, and data management to help ensure consistent performance and reliability. Find out why so many law firms trust Virtual Staffing for legal intake support.

Virtual Legal Intake Specialists

Convert more leads into paying clients with trained virtual legal intake specialists. Our professionals handle intake calls, qualify clients, and manage follow-ups—so your attorneys can stay focused on winning cases.

Intake Specialist

Full-time

Starting at

English

Spanish

$15/hr

Intake Specialist

Full-time

Starting at

English

$13/hr

Intake Specialist

Full-time

Starting at

English

Spanish

$15/hr

Intake Specialist

Full-time

Starting at

English

$13/hr

Intake Specialist

Full-time

Starting at

English

Spanish

$15/hr

Experts trained to help law firms convert more leads into clients.

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Trusted by
U.S. Law Firms

What a Virtual Legal Intake Specialist Can Do

Drive Qualified Leads Into Your Case Pipeline
- Answer inbound calls, emails, and chats fast to avoid missed opportunities.
- Screen clients using pre-set legal criteria.
- Collect case facts and supporting documents to prepare files for review.
- Ensure complete and accurate client info—ready for attorney follow-up.
Follow Up to Close More Leads
- Reconnect with warm leads who didn’t convert the first time.
- Coordinate appointment scheduling and retarget missed consultations.
- Update client profiles in your legal CRM or case system.
- Flag high-priority leads for immediate attorney review.
First Point of Contact for New Clients
- Respond professionally and empathetically to legal inquiries.
- Send clear next steps and appointment reminders.
- Follow scripts and workflows that drive conversions.
- Deliver a strong first impression for your brand.
Optimize Intake Admin Tasks
- Organize and prioritize new case leads.
- Keep intake notes, deadlines, and call logs up to date.
- Track conversion metrics and lead sources.
- Smoothly hand off accepted cases to your legal team.

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Intake Pricing That Works

Get consistent intake help with no lock-in agreements or extra charges. Just the support your firm actually needs.

Talk To Our Team

Intake Specialist

Full-time

Starts at

$2,227/month

(13 reviews)

Expertise:

✔️ Client Intake & Screening

✔️ Lead Follow-Up & Nurturing

✔️ Documentation & Case Prep

Language Spoken:

English

Spanish

Cost-Savings

Hire Legal Intake Specialists and Save Over 70 Percent

Cut costs and keep your front-end legal operations running smoothly.

Hire reliable intake specialists from the Philippines or Latin America and reduce monthly expenses.

Local Hire in the US

$7,000/month

Save up to 70%

$2,227/month

Our Virtual Staff in the Philippines

Save up to 70%

$2,527/month

Our Virtual Staff in Latin America

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Why Law Firms Choose Our Virtual Intake Specialists

Launch Fast
Start converting leads in just 2–3 business days.
Legal-Ready
Trained in intake workflows, terminology, and screening.
Cut Costs
Get results without hiring in-house.
Confidential
NDA-protected, encrypted communications.
Always Available
Match your work hours and timezone.
Conversion-Focused
Every intake task is tied to lead conversion.

Book A Demo

We Work With the Tools You Already Use

At Virtual Staffing, our legal intake specialists are trained in the software your firm relies on daily.

Learn More

Why Legal Teams Trust Our Intake Services

Specialists Trained to Close

Practice-Area Specific

U.S.-Based Legal Training

Data Security and Confidentiality

Full-time support (40 hours/week)

Trained in injury and insurance demands

Works in your firm’s preferred time zone

Works within your systems and tools

Get a Custom Quote

How to Get Started

Step 1
Tell us your intake challenges.
Step 2
Review top legal intake specialist profiles.
Step 3
Start converting more leads.

Start Onboarding

Hear From Our Clients

"Their process has been very smooth and they've produced great candidates for us. I would recommend for any virtual staffing needs."

Steven Azizi

Miracle Mile Law Group

“The intake staff I hired, worked extremely diligently and around the clock to ensure none of our leads fell through the cracks.”

Shawn Sasooness

Sasooness Law Group

“ There is so much that goes into running a law firm. It's been invaluable to have Hamid and his team ensure that the structure and business side of the practice are operating smoothly. ”

Mona Deldar

Deldar Legal

Frequently Asked Questions

Got Questions? We’re Here to Answer

What does a virtual legal intake specialist do?
A virtual legal intake specialist is a professional who works remotely to manage a law firm’s initial client interactions. They handle incoming calls, emails, and online inquiries from potential clients, gathering key information about their legal matters.
Virtual legal intake specialists understand legal terminology and procedures, allowing them to accurately assess whether a case aligns with the firm’s criteria and schedule consultations with attorneys when appropriate.
Do you offer bilingual legal intake specialists?
Yes. We offer bilingual intake support in English and Spanish.
Can I hire part-time?
Virtual Staffing only provides full-time intake specialists to ensure consistent coverage and reliable client communication.
Will my intake specialist follow my hours?
Yes. Your intake specialist will work according to your preferred schedule and time zone.
Is my client data secure?
Yes. All intake specialists operate under strict confidentiality agreements and use secure, encrypted systems. Virtual Staffing follows data protection policies and maintains compliance with HIPAA standards.
Why Law Firms Choose Virtual Staffing Over Other Providers
Our virtual legal intake specialists are carefully vetted and trained to integrate smoothly into your firm’s existing systems. They bring experience in legal intake, client communication, and data management to help ensure consistent performance and reliability.

‍Find out why so many law firms trust Virtual Staffing for legal intake support.

Trusted byU.S. Law Firms

Intake Pricing That Works

Hire Legal Intake Specialists and Save Over 70 Percent

Hear From Our Clients

Hire a Virtual Legal Intake Specialist Today

Frequently Asked Questions

Trusted by
U.S. Law Firms